Admin Senior Executive

– To be responsible for all administration functions of MMVN Head Office, ensuring result-oriented outcomes through working with key stakeholders and deliver good services in line with the company policies and regulations.
* ROLES:
* HR function support
– Support onboarding program and prepare welcome kits for new employees: gift, stationery, chair, table
– Co-ordinate with C&B function to facilitate mobile phone allowance to employees monthly
– Take part in supporting team for organizing company events/activities: year-end staff party, Songkran Festival, New year, Christmas, TET celebration…
* Admin tasks:
– Travel support: accommodation, transportation, air tickets, visa, taxi…
– Manage and maintain good conditions of facilities, office equipment and supervise to ensure happy hours with F&B at pantries
– Take charge of tasks in term of expatriation: house rent, work permit, visa, residence card application, arrange local sim card
– Negotiate and prepare new contracts with new suppliers as per legal template and follow approval process until it is done completely
– Rent new car, monitor drivers and rent cars. Check timesheet carefully and optimize the cost
– Track and update monthly administration expenses and input accrual numbers for accounting department
– Co-operate and monitor office services from 3rd parties and ensure to deliver good services: cleaning service, airticket and hotel booking, apartment rent, pet control, taxi, grab…
– Collaborate with maintenance team to repair and renovate the office
– Create posters by canvas for internal communication such as regulations, new policies, events, holidays…..
– Receive invoices/debit note, check and make payment to suppliers/vendors in charge timely
– Assist Line Manager in reviewing, reinforcing all company HR/admin procedures and guidelines if required, ensure employees follow the policy strictly.
– Monitor rent printers in the office and work closely with supplier to fix issues.
* Other task
– Ad hoc tasks and other assignments from Line Manager from time to time

Requirements:

– Education: bachelor above about business admintration
– Substantial 3-5 year experience in workplace management or administration
– Language skill: Business English fluency with 4 skills
– Excellent knowledge of Microsoft office, especially excel
– Ability to work under pressure and meet deadlines.

Please send your CV to email :  le.pt@mmvietnam.com